Many architectural firms are still using generic project management programs to run things. Instead of adapting the firm's processes and procedures to the program, it is well worth trying a specific architecture project management software. These type of programs not only help successful manage the work, but provide document management and powerful analysis tools to help run things profitably.
Many firms piece together email, generic pm programs, spreadsheets, documents and a shared drive to manage things. And while this will get you by, you will not be best utilizing resources. Specifically designed architecture project management software blends together all the key components of the these programs into one easy to use interface. Since it is designed with architects in mind, the workflow, terminology and reporting are all tailored to the industry so there is little downtime in switching to the system.
Using specific software means that there is a very quick learning curve. All terminology, reports, templates are specific to the needs of a professional architectural firm. They are designed through close consultation with architects and staff who have real-world experience. This makes things simple, intuitive and much easier to learn. This also means training staff is easier, which means the company will more quickly adopt using the new system.
The core of any PM system is task and resource management. The familiar interface is easy and intuitive, and entering details like tasks, deliverables, resources, dependencies and time frames is quick to input. Once projects begin the software makes it easy to manage and keep track of resources and milestones. There are a variety of ways to illustrate progress, including Gantt charts and calendars of various durations and layouts. Editing and updating is also easy and automatic alerts can be created when tasks come due or resource needs change.
Another important aspect is resource tracking. With all firm's emphasizing the maximization of resources and billable hours, it is imperative that the PM have quick access to resource allocation. These tools have many different reports that allow quick analysis of an individual's workload. It is also easy to spot where certain tasks need more attention and shift resources accordingly.
One of the things that makes this software unique for the industry is the document managing abilities. Document workflow lets you track things throughout the life of projects, from initial RFP to proposal to punch list. Instead of emailing documents, the firm can collaborate, and managing changes and versions is integrated into the program. Some feature outside collaboration tools as well so clients can review, change and upload docs.
Project reviews are an important component of the process, both during projects and after completion. Unfortunately these are often done with incomplete information, so not as effective in optimizing the process as they could be. Architecture project management software allows one to truly analyze and dissect a project in a way that allows managers, staff and senior executives to diagnose issues and institute real change.
In today's competitive world, the best concepts and designs do not always lead to a successful architectural firm. Architecture project management software provides PMs with a solid foundation on which they can perform their job. It also takes the full burden off their shoulders and lets each resource be accountable for their own tasks, responsibilities and billability. Check out a demo or a free trial and you'll be amazed at the time savings benefits you will receive. You won't regret the switch to the new system and your firm will surely benefit.
Many firms piece together email, generic pm programs, spreadsheets, documents and a shared drive to manage things. And while this will get you by, you will not be best utilizing resources. Specifically designed architecture project management software blends together all the key components of the these programs into one easy to use interface. Since it is designed with architects in mind, the workflow, terminology and reporting are all tailored to the industry so there is little downtime in switching to the system.
Using specific software means that there is a very quick learning curve. All terminology, reports, templates are specific to the needs of a professional architectural firm. They are designed through close consultation with architects and staff who have real-world experience. This makes things simple, intuitive and much easier to learn. This also means training staff is easier, which means the company will more quickly adopt using the new system.
The core of any PM system is task and resource management. The familiar interface is easy and intuitive, and entering details like tasks, deliverables, resources, dependencies and time frames is quick to input. Once projects begin the software makes it easy to manage and keep track of resources and milestones. There are a variety of ways to illustrate progress, including Gantt charts and calendars of various durations and layouts. Editing and updating is also easy and automatic alerts can be created when tasks come due or resource needs change.
Another important aspect is resource tracking. With all firm's emphasizing the maximization of resources and billable hours, it is imperative that the PM have quick access to resource allocation. These tools have many different reports that allow quick analysis of an individual's workload. It is also easy to spot where certain tasks need more attention and shift resources accordingly.
One of the things that makes this software unique for the industry is the document managing abilities. Document workflow lets you track things throughout the life of projects, from initial RFP to proposal to punch list. Instead of emailing documents, the firm can collaborate, and managing changes and versions is integrated into the program. Some feature outside collaboration tools as well so clients can review, change and upload docs.
Project reviews are an important component of the process, both during projects and after completion. Unfortunately these are often done with incomplete information, so not as effective in optimizing the process as they could be. Architecture project management software allows one to truly analyze and dissect a project in a way that allows managers, staff and senior executives to diagnose issues and institute real change.
In today's competitive world, the best concepts and designs do not always lead to a successful architectural firm. Architecture project management software provides PMs with a solid foundation on which they can perform their job. It also takes the full burden off their shoulders and lets each resource be accountable for their own tasks, responsibilities and billability. Check out a demo or a free trial and you'll be amazed at the time savings benefits you will receive. You won't regret the switch to the new system and your firm will surely benefit.
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